Purchasing Clerk

Location: Sebring, OH

Position Overview
The Purchasing Clerk is responsible for executing administrative tasks related to the procurement cycle, maintaining accurate purchase records, and communicating with vendors and internal departments. This position supports the Purchasing Manager in ensuring the timely and cost-effective acquisition of all materials needed for label production and facility operations.

Functional Responsibilities and Tasks
The core functions involve administrative support, order processing, and communication related to purchasing:

Purchase Order Processing and Tracking

• Order Generation: Generate and process purchase orders (POs) based on requisitions and guidance from the Purchasing Manager, ensuring accurate item numbers, quantities, and delivery dates.
• Order Expediting: Track and monitor open purchase orders to ensure on-time delivery. Communicate with vendors proactively to confirm shipment schedules and expedite delayed orders.
• Confirmation: Receive and review vendor order acknowledgments, comparing them against the original POs. Resolve discrepancies related to pricing, quantity, or delivery dates, and update the system accordingly.
• System Entry: Enter and maintain all purchasing data, vendor information, and order status updates accurately within the company’s ERP/MRP system.

Administrative and Records Management

• Record Keeping: Maintain organized and accessible files (physical and electronic) for all purchase orders, vendor invoices, contracts, and quotes.
• Reporting: Assist the Purchasing Manager in gathering data and preparing basic reports on purchasing activities, spending, and vendor performance.
• Invoice Verification: Work closely with the Accounts Payable department to resolve discrepancies between invoices and purchase orders, often assisting with the three-way match process.
• Supply Management: Manage and order non-production supplies for the office and facility (e.g., office supplies, janitorial supplies) as needed.

Vendor and Internal Coordination

• Communication: Serve as a primary contact for routine vendor communications, fielding inquiries regarding PO status, delivery requirements, and basic product information.
• Internal Liaison: Communicate expected delivery schedules and material delays to the Receiving, Production, and Warehouse departments.
• Quoting: Assist in gathering initial quotes or pricing information for standard materials or low-value items as directed by the Purchasing Manager.

Required Qualifications and Attributes

• Experience: 1-2 years of experience in an administrative support, clerical, or purchasing Clerk role, preferably within a manufacturing or industrial environment.
• Technical Skills: Proficiency in Microsoft Office Suite (especially Excel) and experience using an ERP or MRP system for generating and tracking purchase orders.
• Communication Skills: Strong verbal and written communication skills for professional and effective interaction with suppliers and internal teams.
• Attributes: High level of organization, attention to detail, strong numerical accuracy, and the ability to manage multiple tasks under deadlines.
• Education: High School Diploma or equivalent required; additional vocational training or coursework in business administration or supply chain is a plus.

MPI offers a competitive wage, health insurance, 401k plan, paid holidays & vacation.

E-mail your resume and references to patricks@mpilabels.com